Must-Have Travel Tech for 2025

The travel industry is evolving quickly, and adopting the right tools can significantly streamline your operations and improve customer experiences. For 2025, we’ve handpicked essential travel tech solutions that are designed to help small and mid-sized travel businesses like yours run more efficiently and offer top-tier service.

Here are our must-have travel tech tools for 2025:

1. YouLi – Group Travel Management

YouLi is an essential platform for group travel management, providing end-to-end solutions to help you organize and manage group trips. Whether you need to collect payments, share itineraries, or manage guest lists, YouLi simplifies the entire process, allowing you to focus on delivering memorable experiences.

  • What’s New in 2025: YouLi’s team is helping you streamline repetitive tasks like collecting guest payments via automated credit card charges! Plus, they evolved their email messaging to include CC and BCC options for Send Message, added more trip tagging functionality, and have a great road map here that includes Supplier Cost tracking and an Itinerary Library. 
  • Best For: Multiday Group Travel Companies

2. Safari Portal – For Custom Itineraries

For businesses offering bespoke travel experiences, Safari Portal is your go-to tool. It allows you to create stunning, customized digital itineraries that your clients can access from anywhere. From daily itineraries to maps and suggestions, it elevates the client experience.

  • What’s New in 2025: The Safari Portal team is constantly innovating to improve their platform, recently adding; Task and Contact Management to ensure every detail is captured, while contact management keeps track of guest interactions, Flight Updates & Notifications: With integration into flight stats, it provides real-time updates to keep clients informed, and AI Capabilities that help you write your itineraries faster to increase your productivity. 
  • Best For: Custom, FIT and luxury travel companies

3. Pipedrive CRM – Streamline Your Sales Pipeline

Pipedrive is a powerful CRM designed to help you manage your sales pipeline more effectively. It’s intuitive and easy to use, giving you visibility over every deal, from the first inquiry to the final booking. With Pipedrive, you can automate follow-ups, track interactions, and forecast revenue with ease.

  • What’s New in 2025: Pipedrive’s recent updates include advanced AI-powered email reply tools, upgrades to their automations, improving their Mailchimp sync to ensure email marketing data reflects in the CRM, and improved their overall reporting tools to help you understand how things are going. View 2024 roadmap here. 
  • Best For: Travel business who are ready to streamline their sales process and add automation in a simple platform.

4. Go High Level CRM – All-in-One Sales and Marketing Platform

Go High Level is an all-in-one CRM that integrates marketing, sales, and client communication into one seamless platform. From capturing leads to managing client communications and running marketing campaigns, it handles it all. It’s especially useful for managing large volumes of inquiries and keeping client information organized.

  • What’s New in 2025: Go High Level has introduced AI as well but beyond that, they are constantly improving their sales tools like the sales pipelines, automations and lead capture integrations. You can see their roadmap and ideas board here. 
  • Best for: Travel business who want an ‘All-in-one’ CRM and marketing platform where they can add advanced automations and manage a large team. 

5. WISE – Fast, Cost-Effective International Payments

When it comes to international transactions, WISE (formerly TransferWise) is a must-have tool. Offering low-fee, secure international payments, WISE helps travel businesses manage transactions in multiple currencies without the hefty fees traditional banks often charge.

  • What’s New in 2025: WISE’s latest updates include enhanced batch payment features, allowing you to easily manage payments to vendors or suppliers abroad, saving you time and money.
  • Best for: EVERYONE!

6. Zapier – Connect Software & Automate Workflows

Zapier is a powerful automation tool that connects your favorite apps and helps you streamline repetitive tasks. Whether it’s automating lead capture from your website to Pipedrive or syncing client data between your CRM and email marketing platform, Zapier saves time and reduces manual work.

  • What’s New in 2025: Zapier now offers smarter automation recommendations using AI, helping you identify inefficiencies in your workflow and suggesting automations to save you even more time.
  • Best for: EVERYONE!

7. ClickUp – Your Complete Office & Team Management Solution

ClickUp is an all-in-one project management tool that helps you stay organized, track trip operational tasks, and manage your team’s workflow. From trip planning tasks to managing internal projects, ClickUp offers the flexibility you need to keep things running smoothly.

  • What’s New in 2025: ClickUp’s latest update introduces AI-powered task management and a team chat so you can all work together in one place!
  • Best for: EVERYONE!

How Peak Flow Can Help You Implement These Tools

At Peak Flow, we understand that adopting new technology can be overwhelming, especially when you’re managing a travel business. That’s where we come in. We help travel companies like yours implement these tools to maximize efficiency and improve client experiences.

Here’s how we can support you:

  • Tech Setup & Customization: We’ll set up tools like YouLi, Safari Portal, and Pipedrive to fit your specific needs, ensuring seamless integration with your existing processes.
  • Automation & Efficiency: We can configure Zapier automations to reduce manual tasks and create custom workflows in your CRM or ClickUp to keep your business on track.

Ready to see how these tools can transform your travel business in 2025?

Let’s discuss what’s possible for your business.

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